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Receptionist/Office Coordinator

General Information

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Job Type:

Regular-Full Time


Hawthorn - Victoria - Australia

Description & Qualifications


We're looking for a Receptionist/Office Coordinator to become a valued member of our team.

As the primary point of contact for visitors and clients, you'll play a critical role in ensuring the seamless operation of our office. Reporting to the Senior Manager, Workplace Services, you'll be responsible for providing essential administrative support to the team

You will be located in Hawthorn, Victoria, where you'll enjoy a brand new, modern, open-plan office with convenient access to parking, public transportation, a variety of dining options, cafes, and fitness facilities.

In this role you will be responsible for:

• Welcome and direct visitors and clients, answer phone calls and promptly respond to emails
• Organise and maintain room schedules and coordinate meetings
• Ensure the office, meeting rooms, and kitchen areas are spotless and fully stocked
• Place orders for general office supplies and ensure their timely delivery
• Oversee the management of security access cards
• Process incoming and outgoing mail and packages efficiently and accurately
• Collaborate with teams to fulfill onsite meeting and event requests, manage room set-ups, catering needs, and event supplies
• Conduct office orientation sessions for new UKG employees, acquainting them with the office layout and amenities
• Support shipping and receiving as needed
• Perform additional duties as assigned to ensure the efficient operation of the office.


To be successful in the role you will bring:

• Demonstrated experience in a receptionist or office coordinator role
• Exceptional communication and organizational skills
• Proficiency in Microsoft Office. Experience in ServiceNow and/or iOffice are an advantage.
• Friendly, approachable, and professional attitude
• Ability to work both independently and as part of a team
• Outstanding customer service, interpersonal, and communication skills
• Highly organised, with attention to detail
• Physical capability to lift objects weighing between 10-15kgs


Company Overview

Here at UKG, our purpose is people™. Our HR, payroll, and workforce management solutions help organizations unlock happier outcomes for all. And our U Krewers, who build those solutions and support our business, are talented, collaborative, and innovative problem-solvers. We strive to create a culture of belonging and an employee experience that empowers our people – both at work and at home. Our benefits show that we care about the whole you, from adoption and surrogacy assistance to tuition reimbursement and wellness programs. Our employee resource groups provide a welcoming place to land, learn, and connect with those who share your passions and interests. What are you waiting for? Learn more at  #WeAreUKG 

EEO Statement

Equal Opportunity Employer

Ultimate Kronos Group is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws. 

View The EEO Know Your Rights poster and its supplement. 

View the Pay Transparency Nondiscrimination Provision

UKG participates in E-Verify. View the E-Verify posters here.

Disability Accommodation

For individuals with disabilities that need additional assistance at any point in the application and interview process, please email