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Service Operations Administrator I

General information

Location:

Noida - India - India

Function:

Customer/Technical Support

Ref #:

20210019116

Description & Requirements

Description

The Partner Admin is responsible for supporting Professional Services in all administrative aspects of third-party staffing.

The person in this role will work in close collaboration with the Partner Operations Manager, Resource Managers/Analysts, Professional Services leaders and with project managers, to engage third party resources, create and revise partner scope statements, request purchase orders, assign resources to projects, and reconcile partner invoices. Effective administration of partner processes is critical to ensuring accurate revenue and expense results, so strong attention to detail, accuracy and effective communication skills will be very important. Responsibilities include but are not limited to:

• Coordinate all activities related to partner scope statements, including working with Sales, practice management and project owners, signing off on scope statements and obtaining partner signatures.
• Work with Service Operations Specialists, IT, and Resource Deployment Specialists on third-party resource and task setup in OpenAir.
• Work with Resource Managers/Analysts, partner contacts and project owners on staff augmentation requests and assignments, including soliciting scope statement requests from project owners, creating scope statements, and communicating with vendors regarding scope statement questions and revisions.
• Submit requests for partner resources to have access to internal systems. Communicate with vendors to collect information and submit requests to internal help desk.
• Request and track purchase orders associates with partner engagements.
• Process third-party invoices to reconcile hours against PSA system, notate time entries approved for payment, and forward invoice approvals to Accounts Payable department.
• Use internal systems to collect and analyze relevant data on partner engagements and time records.
• Interpret sales orders and statements of work in order to discern products sold, project roles, hours and delivery model.
• Perform system updates and produce reports as required.
• Identify and escalate any unresolved or unusual problems identified.
This position requires the ability to understand new concepts and complex procedures and to logically analyze those procedures to identify potential problem areas.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Secondary Responsibilities:
• Attend team calls and meetings as requested, be flexible to support different TZ when/where required, Primary working hours 11.30AM - 8.30PM

Qualifications

• Bachelor’s degree or equivalent in a Business, Computer Sciences, or related field with a minimum of 1-2 years’ experience.
• Strong communication skills and organizational skills
• Adapt to Demonstrates success in cross-functional collaboration
• Detail-oriented, strong multi-tasker
• Excellent interpersonal skills for interacting with internal and external partners, peers and managers.
• Ability to prioritize and meet deadlines, Set High standards and open to learn.
• Maintain high level of confidentiality regarding resource information
• Intermediate to advanced skill using Microsoft Office product

Corporate overview

Here at UKG, Our Purpose Is People. UKG combines the strength and innovation of Ultimate Software and Kronos, uniting two award-winning, employee-centered cultures. Our employees are an extraordinary group of talented, energetic, and innovative people who care about more than just work. We strive to create a culture of belonging and an employee experience that empowers our people. UKG has more than 13,000 employees around the globe and is known for its inclusive workplace culture. Ready to be inspired? Learn more at www.ukg.com/careers

EEO Statement

Equal Opportunity Employer

Ultimate Kronos Group is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws. 


View The EEO is the Law poster and its supplement. 

View the Pay Transparency Nondiscrimination Provision

UKG participates in E-Verify. View the E-Verify posters here.


Disability Accommodation

For individuals with disabilities that need additional assistance at any point in the application and interview process, please email UKGCareers@ukg.com or please call 1 (978) 250 9800.

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