Description

Responsibilities

This position will be an essential part of the Global Accounts Payable function. The key responsibilities will be related to analyzing current payables, policy compliance and vouching invoices & payments. The role will also support the AP team to establish and implement process improvement plans in order to create an optimal accounts payable process for the company. The role will have frequent and regular interactions with other Finance Shared Services teams in support of their foreign language requirements.

This position will be based out of UKG Noida office in India and will report to the Manager of Accounts Payable who is based out of UKG Noida office in India. Further, this position will operate during 11:30am IST to 8:30pm IST.

Primary Job Responsibilities:

Policy Compliance, Train Internal & External Customers:

- Work with the business to identify their needs and requirements
- Ensure that Accounts Payable policies and procedures are created, communicated, maintained and monitored within the organization and with external vendors
- Build strong internal/external and cross-functional business relationships
- Respond to vendor inquiries and resolve invoice discrepancies in a timely manner

Vouch & Account for Payments Effectively:
- Vouch invoices for payment in the Oracle/D365 Application, while performing this function, monitor AP policy compliance (PO exist, PO created before invoice receipt, Multiple invoices received from a vendor in the month, Timing of when Invoice was submitted for payment, Invoice eligible to pay by P-Card, Vendor eligible to submit Invoices by EDI or by upload of templates)
- Ensure timely and accurate coding, authenticity of approvals, posting of invoices to the general ledger accounts, and printing of checks. Also, need to prioritize payments according to cash discounts and payment terms
- Ensure invoices are properly accrued at month end, create journal entries and reconciliations
-Experience around payment processing of initiation, forecast, accounting etc.
- Accuracy & completeness of EDI interfaces and data uploads both in/out of Oracle
-Review & create the audit requirements to be shared with the auditors along with the overall requirement management of global audits including but not limited to prior planning & review in anticipation.
- Service Now management for internal & external customer management
- Process documentation/SOP creation
- Review & creation of reportings/ AP Scorecards and other reportings by the team
- Marshal internal AP team meetings with the managers

Qualifications

- 5-8 years of work experience
- Advanced working knowledge of Microsoft Excel is a must
- Experience in Analyzing data, Identifying trends and Suggesting solutions which lead to process efficiency
- Bachelor's degree in Accounting or Business
- Good understanding of PO to Payment process, Oracle/D365 experience a plus
- Ability to embrace technology and change
- Capable to function professionally and maturely in a fast paced highly interactive work environment
- Strong people and customer service skills, advocate positive working relationships among internal and external customers
- Good project management skills and proven influencing skills with peers and senior management
- Well-organized, extreme attention to detail and a self-directed individual
- Knowledge of Global Tax nuances will be a plus
- Reporting experience of basic AP KPI’s like Invoice on hold (IOH), Days Payable Outstanding (DPO) along with other reportings
- Experience of change management like process transition/ Policy changes/ERP transition management will be a value add

Company Overview

EEO Statement

Disability Accommodation

For individuals with disabilities that need additional assistance at any point in the application and interview process, please email UKGCareers@ukg.com.